International cooperation can enrich your project and allow you to look at your past and planned activities in a different way and learn about other methods of work and solving social problems.
Moreover, one of the important objectives of the EEA Funds is to strengthen bilateral relations between Poland (one of the Beneficiary States) and Norway, Liechtenstein and Iceland (the Donor States). Therefore, organizations that prepare projects in partnership with entities in Donor States (civil society organizations, companies, public institutions) may apply for an additional amount (up to EUR 5 000 for a small grant, up to EUR 12 500 for a large grant, and up to EUR 12 500 for sectoral projects) to cover the costs of Partner/s’ participation and bilateral cooperation in the project. This amount does not depend on the number of Partners in Donor States and can be used for activities such as:
The above list is not closed, and is intended to give examples.
What to keep in mind when starting cooperation with a foreign partner
Here is a tip – many organizations’ approach to looking for a partner for a project is: we deal with X, we are good at Y, we are lacking Z, and exactly the same organization is looking for a partner. However, we recommend that you also try to find a project partner that will complement your activities, your competences etc..
According to this approach, your project partner can also learn something from you and you learn from your partner at the same time.
Here is an example of such a partnership:
“At the beginning we wanted to find an organization that, like us, specializes in the subject of support for people with sensory disabilities and accessibility – Anna Nawrot from the Transgression Foundation says about her experience – However, as the project concept developed, our project moved more in the media direction and we decided to find a partner who has experience in this field. That was the point! We found an organization in Norway specializing in new media and it turned out that we were a very attractive partner for them, because we could teach them a lot about disability. This was also beneficial for us, because the production and promotion of professional media was something completely new for us.”
However, if you prefer to have a consultation on this matter, we encourage you to contact our bilateral and regional coordinator – Anna Fedas – email@example.com, tel. (+48) 22 536 02 41.
– describe your organization and your project idea briefly;
– explain why this is the organization/institution/company you are proposing a partnership for the project and what you find interesting in their activity/experience;
– explain the rules of the Programme (remember – each EEA programme in each country is specific and is slightly different, deadlines for a call for proposals and rules are different; do not expect for example that all Norwegians will know the rules of the EEA Funds);
– propose tasks for which the partner will be responsible and expectations regarding their execution (deadline, duration of involvement, etc.). If they are negotiable and you are open to devising them together with your partner, point this out – not everything is obvious, or always obvious. Working styles vary greatly and depend on many factors – for example, types of activity, but also cultural factors. Therefore, the more specifically and honestly you express your expectations, the less risk of misunderstanding and disappointment there is. If you want to know more about cultural differences and working styles – we recommend watching our webinars about bilateral cooperation.
– encourage your partner to join the partnership by highlighting, for example, what co-creation can give the partner, what competences they can gain, what they can learn, what change they can contribute to.
We are keeping our fingers crossed for your partnerships!
Frequently asked questions about bilateral cooperation:
QUESTION: At what stage do you need to have partnership documents ready?
What do they consist of?
ANSWER: At the initial application stage for both thematic and sector projects, only the following partner information is required:
– Full name of the Partner (in English)
– Legal form (forms of civil society organizations and companies and public institutions are acceptable)
– An explanation of the choice of partner (max. 500 characters with spaces).
At the full application stage, apart from the above information, a partnership declaration will be required (a template is available in the project documentation), and at the moment of signing of the grant agreement a certified copy of the partnership agreement is required (a template will be provided).
Is it necessary to have a foreign partner and are there any additional points for this?
You don’t have to establish a partnership, but if you decide to do so (we encourage you to do so), no additional points will be awarded for them in the call for applications for thematic projects; there are however additional funds for this cooperation – up to 5 000 euros for a small grant and up to 12500 euros for a large grant. In the call for proposals for sectoral projects, apart from additional funds for cooperation (amounts such as in the call for proposals for thematic projects), there are also additional points for partners.
If you have any further questions/remarks, please contact us at firstname.lastname@example.org or contact directly the bilateral and regional cooperation coordinator Anna Fedas (email@example.com).
We wish you success in establishing bilateral partnerships!